How to add color Categories to Outlook messages using 'Quick Click' (Note: You can add more than one Category to a single message, and all categories you apply attach to future contributions to the email chain - replies and forwards, for example.) Start typing your new name, and it will appear next to the Category you want to edit.Ĭlick OK to save the name of your new Category.Īfter you've created and customized your Outlook category list the way you want it, you can begin adding color Categories to messages, in a few different ways.In the Color Categories box, click on the Category you want to rename to highlight it.In the pop-up box, scroll down to the bottom of the list and click All Categories.How to rename an existing Outlook Category
If you'd rather customize the existing default Categories in Outlook, or change the name of a Category, use the following process. Click OK again on the Color Categories box to save your new category.Click OK to close the Add New Category box.You can use Outlook category keyboard shortcuts to quickly add color categories to messages in your inbox.Leave that menu with the default value of (None) if you don't want to use a shortcut. Add a shortcut key for your Category using the Shortcut Key drop down, if you want to use one.Choose a custom color from the Color drop-down menu.
In the Add New Category box, add a custom name for your Category by typing the text in the Name field.In the pop-up box, scroll down to the bottom of the list and click All Categories.Ī box labeled Color Categories appears, and you should click the box for New along the right side. On your Outlook Home tab, navigate to the Tags section (it's the fifth section from the right) and click Categorize. How to sort your Outlook inbox by Categories.How to add color Categories to Outlook messages.How to add color Categories to Outlook messages using 'Quick Click'.How to rename an existing Outlook Category.To use Outlook categories effectively, you must first create a new category or customize an existing one, then assign a category to a message or messages, and finally, you can sort your inbox by Categories to view all tagged messages. If for example, you're a tech blogger, you could create a "Potential Story Ideas" category and then tag relevant press releases, pitches or messages from possible sources in that category for easy access in the future. Outlook Categories let you assign colors to certain messages, so they stand out in your inbox, and so you can quickly group and view all the messages assigned to a category.